Job title: Executive Assistant to Directors
Company: KBros Aristo
Job description: Key Responsibilities:
- Maintain and update contact information of employees, customers, and suppliers.
- Draft and compose letters, memos, and professional emails.
- Perform general administrative duties including filing, photocopying, and screening documents for Directors and Managers.
- Coordinate and schedule appointments, meetings, and events.
- Liaise with other departments to support Directors documentation and meeting arrangements.
- Prepare meeting rooms, arrange refreshments, and ensure facilities are ready for meetings and events.
- Welcome and manage visitors, ensuring professional hospitality for the Directors guests.
- Organize and maintain physical and digital records and files in alignment with Directors’ meeting requirements.
- Handle incoming calls, messages, and redirect calls as needed.
- Receive and distribute letters, couriers, and packages; ensure timely communication via email.
- Make catering arrangements for meetings and visitors, including ordering and organizing meals.
- Monitor and manage office supplies, including stationery and first aid stock.
- Arrange travel logistics including flight tickets, visa processing, and hotel bookings.
- Oversee canteen or cafeteria requirements during events and meetings.
- Respond to visitor and caller inquiries regarding Directors availability.
- Provide general administrative and clerical support to enhance Directors and Managers effectiveness.
- Schedule use of meeting and conference rooms.
- Ensure smooth communication and information management on behalf of the Directors.
Qualifications and Skills:
- Bachelors degree in Administration, Business Management, or related field preferred.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities.
- Discretion, confidentiality, and professionalism are essential.
- Ability to work independently and handle multiple tasks efficiently.
Expected salary: Rs.35000 per month
Location: Bangalore, Karnataka
Job date: Thu, 03 Jul 2025 02:32:58 GMT
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